Forum

PeteM · 2010-03-22T13:40:44Z

Minutes to online meeting 16th March Present : Tony Philpott, Pete Matthews, Nick McConnell, Kev Spong, Kev Fowler, Jane McKee, Stuart Farrimond 1. Wrist bands confirmed. Date to be set at next meeting as to ordering time scale SP 2. No lodge this year again. Camping exclusion zone to be indicated upon aerial map cost agreed at £12 PM 3. Kev. S & Stu to organise helpers, no thread placed as yet. Incentive possibilities (entrance, hill, either, merchandise) votes 4, 2, 1, 1. Entrance to be refunded on the day after duties verified as undertaken (2 hours min) KS 4. Prescott marshals to start before 9.00am and control the car park as they have experience DONE 5. Vicki to ring David for catering at Prescott to confirm we require bar, burger stand, ice cream (query ice cream opening times last year). Post thread on Board Room so all know what tasks have been undertaken and by whom. VH 6. Float in hand SP 7. Merchandise takes minimum of 3 weeks to arrive from order date. Sticker have been ordered and should arrive next week PM 8. Pound shop items purchased except safety tape JM 9. Henry to place indemnity forms into Drop Box for Nick. Nick to print 500 HY/NM 10. Nick has not been able to contact Steve Sullivan regarding judging of show n shine. Categories to be confirms with Steve. Rules also to be confirmed and sent out with pre-ordered show n shine tickets and published on forum. NM 11. Events box at Vicki’s. Vicki to bring along to Prescott no need to pass to Tony. Tony has steel stakes, Pete has wooden stakes. VH 12. Membership packs already sorted, new Torque magazines required. Membership pack to be taken to other PSOOC supported events. Carl/Jane to organise distribution to committee if they are not attending. JM/CC 13. Electric no required, location of club marquee to be discussed 14. Public entrance at 9.00am 15. Performance French Cars (mag) no more therefore advert pulled. Press release for Pugfest to be put into Drop Box then resend to selected magazines. Henry/ Tony to contact Ian Patten (Prescott) to up date Prescott website. Promotional video to be created and placed on Facebook / youtube etc HY 16. Traders letter not yet sent. H & Tony to check distribution list. Nick to confirm Autoglym, Vicki to contact usual traders & copy Carl in for his information. Information of past traders and be found on Achieve board room 2007 & 2008 17. Shop has been turn live Friday 19th PM 18. Aerial map – work in progress PM 19. No contact made as yet – Vicki to call – discuss borrowing table & tannoy DONE 20. done 21. Trophies – budget £200, Jane has informed us that her local shop has closed, Vicki to check with last years supplier subject to categories being confirmed with Steve Sullivan Awaiting feedback from Nick after speaking to Steve 22. in progress 23. invite list to be confirmed ?? 24. establish what when where – banner vinyl? 25. events thread to be added to board room NM 26. prices advanced member £6, Advanced NON member £9, gate entrance £10, camping member £12, camping NON member £15, show n shine £4, hill climb £6, early bird hill climb £5 (10-11am) no passenger fee this year. PM 27. 207 spider preliminary invited. Henry to forward list of other cars to invite to Carl HY 28. photos to be out sourced HY/TP Next meeting 13th April

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